Accounts Payable Clerk

//Accounts Payable Clerk

Accounts Payable Clerk

Summary

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner

Essential Functions: include the following.

  • Match purchase orders to invoices and enter invoices into computer
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
  • Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
  • Pay employees by receiving and verifying expense reports for advances; preparing checks
  • Maintain accounting ledgers by verifying and posting account transactions
  • Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
  • Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
  • Protect organization’s value by keeping information confidential
  • Update job knowledge by participating in educational opportunities

Qualifications:

  • High School Diploma or GED
  • 1-3 years accounts payables; preferred.
  • General math skills
  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
  • High degree of accuracy, attention to detail and confidentiality
  • Excellent data entry skills
  • Excellent analytical, problem solving and decision making skills
  • Effective verbal, listening and written communication skills
  • Effective organizational, stress and time management skills
  • Demonstrates a sense of urgency and ability to meet deadlines
  • Ability to work independently or as a team member

Physical Demands

  • Regularly spend long hours sitting and using office equipment and computers
  • Regularly move from sitting to standing positions effortlessly
  • Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
  • Regularly use hands and fingers to handle, control or feel objects
  • Regularly see details of objects that are less than a few feet away
  • Regularly speak clearly so listeners can understand
  • Regularly understand the speech of another person
  • Frequently work in on projects that require deadlines
  • Frequently bend to file and maintain files
  • Occasionally lift 5-10 pounds

The Indian Preference Act will be enforced; FMIT is an Equal Opportunity Employer. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. The Fort Mojave Indian Tribe reserves the right to amend and change responsibilities to meet business and organizational needs.

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By | 2019-10-18T16:48:10+00:00 October 18th, 2019|Job Openings|0 Comments